MS Outlook Help

This is our first jump into a two computer household. My wife wants to be able to send and receive email from the laptop as well as the desktop.

How do i sync outlook on the 2 machines? Im concerned that she will check email from the laptop and important things will go there and not be seen by me for several days since i rarely use the laptop.

her pda syncs nicely with outlook for contacts and appointments, but it came with this software microsoft activesync.

how does everyone deal with this???

 

it depends on how you receive your email, but you can check the option to 'leave emails on the server' on one machine and leave it unchecked on the other.

what you should really do is have 2 separate email accounts. sharing one email account sounds like a recipe for mass confusion.

 

I don't use Outlook but I had to go into the account settings on the laptop and with the mail program you had to click on the email account settings and select "leave email on server". That way my desktop would have access to the new mail also. Not sure if Outlook has that option but check it out.

Looks like drumfu beat me to it. I just checked Outlook and it does have the option we both mentioned.

 

You will want to also check the options for "remove from server when deleted from deleted items"
And it's good to set a limit on how long they stay on the server with the "remove from server after XX days" option.

this will keep you from clogging up your mailbox on your ISP's server. most ISP's do not give you a lot of mailbox space, unless they specifically advertise a good webmail service.

 

If the computer that is set to download the mesages from the server checks them first, then the second computer wont be able to see the mail. I would use 2 seperate email account. Outlook can be made to check hotmail, yahoo, etc if you are only issued 1 account from your isp. This way if one of the computers receives an email that should be read by both users, it can be easily forwarded. Also on the senders end, they can put both email address in a group and send you and your spouse the same email by sending it to the group. GL

 

Just use IMAP if your email provider gives you that option...it's way better than POP.

 

what the heck is IMAP? ill do a search, but could you give a brief explanation how this would help?

 

nevermind - i found this:

http://www.imap.org/

ill look into it.